Privacy Policy

Mindful People HR & Recruitment

Last updated: January 2026

Mindful People HR & Recruitment (“Mindful People”, “we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect personal information in line with UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Mindful People HR & Recruitment provides HR consultancy, people advisory and recruitment services to organisations and individuals.

Data Controller:

Mindful People Ltd

Email: louise@mindfulpeoplehr.com

Website: www.mindfulpeoplehr.com

We are registered with the Information Commissioner’s Office (ICO).

2. What personal data we collect

Depending on how you interact with us, we may collect:

Name, job title and organisation
Contact details (email address, phone number)
CVs, employment history, qualifications and skills
Equality, diversity or health information (only where relevant and with appropriate safeguards)
Information you provide during HR or recruitment discussions
Website enquiry information
Business and billing information

We only collect data that is necessary and relevant for the services we provide.

3. How we use your data

We use personal data to:

Provide HR consultancy and advisory services
Deliver recruitment and talent support
Communicate with clients, candidates and suppliers
Respond to enquiries
Meet legal, regulatory and contractual obligations
Improve our services

We will never sell your data.

4. Lawful basis for processing

We process personal data under one or more of the following lawful bases:

Consent – where you have given clear permission
Contract – where processing is necessary to deliver a service
Legal obligation – where required by law
Legitimate interests – where necessary for our business, provided your rights are not overridden

Sensitive data (such as health information) is handled with additional care and safeguards.

5. Sharing your data

We may share personal data only where necessary, including with:

Clients (for recruitment or HR purposes)
Professional advisers (e.g. accountants or legal advisers)
Regulatory bodies where legally required

We ensure any third parties process data securely and lawfully.

6. Data storage and security

We take appropriate technical and organisational measures to protect personal data, including:

Secure systems and password protection
Limited access on a need-to-know basis
Secure handling of electronic and paper records

Data is retained only for as long as necessary and in line with legal requirements.

7. Your rights

Under UK GDPR, you have the right to:

Access your personal data
Request correction of inaccurate data
Request erasure of your data
Object to or restrict processing
Request data portability
Withdraw consent at any time

To exercise your rights, please contact us using the details above.

8. Cookies and website use

Our website may use basic cookies to ensure it functions correctly and to improve user experience. You can control cookies through your browser settings.

9. Complaints

If you are unhappy with how we handle your data, please contact us first so we can resolve the issue.

You also have the right to complain to the Information Commissioner’s Office (ICO).

10. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

Data Protection

Mindful People Ltd is registered with the Information Commissioner’s Office (ICO) as a data controller. Personal data submitted via this website is handled securely, fairly and in line with data protection legislation. We only collect information necessary for recruitment and HR purposes and will never sell or misuse personal data.